Terms and conditions of bookings with Sex Education Forum
1) Values and principles
We ask that all training delegates behave respectfully during our training, in alignment with the Sex Education Forum values and principles for RSE.
2) Materials shared with training attendees / delegates
Slides are provided for training attendees after they have attended a course. These slides are provided for training attendees who attended a specified event and may be shown to relevant colleagues of those attending. Please do not circulate slides outside of the attendees’ organisations. The materials include intellectual property of the Sex Education Forum.
3) Cancellation of commissioned training
We understand that occasionally a training session commissioned from the Sex Education Forum cannot go ahead as planned due to unforeseen circumstances. We always endeavour to find an alternative method of delivery or alternative date. However, if you needed to cancel a training event and we were unable to reschedule at a time suitable for our staff to deliver the training, and within a period of 3 months from the original booking, then our cancellation policy would apply as follows:
Cancellation of a confirmed, commissioned training session:
- with less than 4 weeks’ notice: 25% of the fee payable;
- less than 2 weeks’ notice: 50% plus any expenses incurred;
- less than 72 hours’ notice: full fee payable
4) Cancellation of ‘open access’ training
Bookings for ‘open access’ training courses are taken via Eventbrite. Cancellation terms vary depending on the course, please check individual courses for details. Refunds can be requested via Eventbrite. Places booked on a course can usually be transferred to a different individual. Sufficient notice needs to be provided for Sex Education Forum to administer such changes.
5) Information for face-to-face events, in respect of Covid-19
For face-to-face training, the Sex Education Forum are bound to comply with any applicable Government Covid-19 restrictions that may be in place on the date of delivery. We therefore reserve the right to switch to remote delivery if necessary to be able to fulfil your booking. This would include blanket restrictions affecting travel to, from or through certain areas, as well as the individual Sex Education Forum trainer or members of school staff having to self-isolate because of Covid-19 or contact with a positive case.
At the point of booking a face-to-face event, we may request:
- Your Covid-19 policy and/or visitors policy
- Details about the training room or space, ventilation, social distancing, numbers of people attending with a view to ensuring the space is manageable and safe
On the day of the event, and if Covid-19 is a concern at this point in time:
- Sex Education Forum staff will carry out a lateral flow test on the morning of the event (provided tests are freely available) and will not attend if they are positive
- We may request that participants carry out a lateral flow test prior to the event
- We request that participants who test positive for Covid-19 do not attend the venue
- Sex Education Forum staff may elect to wear a mask or visor during all or part of the training
- Sex Education Forum staff may request additional ventilation or other adaptations at the venue if upon arrival the space isn’t safe and manageable
6) Complaints policy
If you are unhappy about the services that we provide to you, please read our complaints policy here.
7) Our approach to data
All personal data associated with this training commission will be handled in accordance with our privacy policy found here – https://www.sexeducationforum.org.uk/privacy-policy
So that we can fulfil our training contract with you, we will work directly with the lead booking contact and associated finance/admin contacts (for invoicing purposes). To protect the personal data of training attendees we expect the lead booking contact to manage participant data and not share it with us. Please let your trainer know if you have any questions regarding how this will work in practice.
Terms and conditions of membership with Sex Education Forum
In consideration of the acceptance of my membership and participation in online events with the Sex Education Forum
1) I agree with the values and principles of the Sex Education Forum
2) I understand that educator membership is designed for adults involved in the provision of RSE and I confirm I am over 18 years old.
3) I understand that the educator membership is non-transferable and that membership benefits such as discounts and resources may be shared internally within our organisation but not externally to our organisation.
4) Educator membership can be cancelled at any time. Refunds can only be given within 14 days of purchase.
5) I agree to have my personal details recorded and used by the Sex Education Forum for the purpose of membership communications and future related events. See our full privacy policy for more details.
6) I give consent to the use of my name and picture if these appear in photography or videography recorded by the Sex Education Forum at Sex Education Forum online events. The Sex Education Forum will notify members if and when recording is taking place and provide a means of opting out of appearing in a recording. Pictures may be used in Sex Education Forum promotional materials, education resources, research reports and other materials used for teaching purposes; on social media sites, on websites and the websites of sponsors and partners promoting our work; in campaigns incorporating digital images, printed materials and other forms of communications. The above consent will apply for a maximum of 3 years from the date of this event. Upon expiry of your consent, the images will not be used going forward in any new approved uses. Although, as you will appreciate it is impossible for us to prevent the use of images and videos already featured in previous and existing campaigns that are already in the public domain, being re-used by others.
7) I agree to behave respectfully during Sex Education Forum events, in alignment with the values and principles referred to in point 1 above and to adhere to rules relating to specific meetings or events, for example ‘Chatham House rules’ whereby information from a discussion may be shared but not attributed to the person who made the comment.
8) I agree not to record and distribute a record, including names of attendees, screenshots, audio or video recordings, without prior written agreement from the Sex Education Forum.
9) I understand that any breach of the above agreement may result in withdrawal of membership.
If at any time, you are unhappy about the membership services that we provide to you, please read our complaints policy here.
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